Outdoor Summer Party

Oasis Vineyard

Escape Events

 

Event Options

2 Day Max.

12-hour daytime venue space (9.30 AM - 9.30 PM only) for up to 75 ppl. All events outdoors only.

 

Generous set up and take down time from 2 PM day prior to 2 PM daily following (48 hour). Includes 2-night stay in the bridal suite B&B and all resort-style amenities.

 

2 additional rooms available for $275/night/room for a total of 6 ppl/3 rooms max. Licensed B&B. Kitchen use not permitted; please inquire for catering set up options. Note: as part of our Good Neighbour policy we are acoustic music only

Event Fee

$10,000

Refundable Damage Deposit

$2000  

15 Day Min. 

50% discount on daily event fee when entire home and all amenities are booked for a stay of 15+ nights.

 

Fee includes 1-day event rental (9.30 AM - 9.30 PM) for up to 75 ppl. All events outdoors only. Total 8 ppl. max. in home.

 

Access to residence and kitchen restricted to primary residents only during event; please inquire for catering set up options. Generous vendor access terms for leisurely set up and take down.

 

Note: as part of our Good Neighbour policy we are acoustic music only. 

Event Fee

$5000

Refundable Damage Deposit

$2,000

Event Space Details

 

The Venue is a stunning six-acre gated vineyard estate with mature gardens, & palm-tree lined pool and deck areas. Views of the Olympic Mountains and Martindale Valley. Back-drop is a luxury modernist estate. Available for outdoor weddings up to 75 capacity (assuming social distancing is not required).

 

Weddings take place outdoors, poolside, on the extensive garden decks with mountain views, or on the vineyard grounds (by arrangement). Small building (assembly code) available for gift display, bridal-party dressing area, guest reception, etc. Dedicated area for catering tent as needed, with water and hydro access. Parking available outside of main wedding area on-site.

 

The rental of the venue is for 48-hours (typically 2 p.m. on Friday for day-prior set up to 2 p.m. on Sunday for cleanup, with a Saturday wedding, but days and hours are by arrangement) .

WHAT WE PROVIDE

 
  • The wedding venue.

  • Two-night min. rental includes a stay in the bridal suite (Ground floor queen bedroom suite. Soaker tub & stand up shower with direct access to private deck, garden and hot-tub.  2 additional rooms available: $275/room (6ppl max outside od 1-day event license). B&B gourmet picnic basket(s). (Kitchen use restrictions).

  • 15 Day min. rental includes full access to the entire home.  3 bedrooms + media room with a fold-down bed. (8 ppl max outside of 1-day event license)

  • Unrestricted evening access to estate spa facilities (e.g. sauna, pool, hot-tub)

  • Small building (assembly code) available for gift display, bridal-party dressing area, guest reception, etc.

  • Dedicated area for catering tent as needed, with water and hydro access.

  • Parking available outside of main wedding area on-site.

  • A representative who will be discretely onsite during event(s) to assist with guest arrival / parking and to act as liaison with neighbours, local district, and your wedding coordinator if and as needed

  • Two cases (24 bottles, 750 ML) of Parsell Vineyard estate Ancestral sparkling wine. (Additional wines may be purchased at a 15% case discount).

What You Provide

 

All other aspects of your wedding  or event are yours to plan with your coordinator, including:

 

  • Sanitary facilities

  • Rain contingencies

  • Food preparation and cooking arrangements (On-site kitchen cannot be used for preparation/cooking)

  • Rental coordination

  • Setup, and takedown

  • Full site clean-up

Please note that this is an outdoor wedding venue rental and that sanitary facilities, rain contingencies, and commercial-kitchen access are not provided. Please consult with your caterer about whether they will use vans or whether they require a marquis tent for food preparation.

 

For rain contingency, we recommend market umbrellas consistent with your wedding plan and are happy to coordinate dry storage and a work area on-site for planners.

Rules & Restrictions

 

Due to local zoning and Good Neighbour agreements with Central Saanich, the venue has the following restrictions:

  •  Event capacity 75ppl Max. 

  • Events are permitted for  1 day only from 9:30am - 9:30pm with a 48-hour venue rental (Early access can be arranged for caterers and event coordinators upon request).

  •  Amplified music is not permitted, acoustic music only.

  • After-parties or events ancillary to a wedding (e.g. rehearsal dinners, batchelor/ette parties) are not permitted, unless by prior written arrangement, and all guests must depart the venue by 9.30 PM on the day of the event.

  • Maximum occupancy in the bed-and-breakfast is 2 persons per room up to  6 ppl/3 rooms licensed capacity. 8 person max. in full 15 day + rental.

  • The main house is not built to assembly code and is not included in the venue rental and may only be accessed by guests staying in the bed-and-breakfast during the rental period; doors of the main residence are locked during the wedding event hours.

  • Hosts must make arrangement for van or bus service to a designated after-party venue or area hotel available to guests if alcohol is served to ensure any intoxicated guests have alternative safe transportation; free parking overnight for guest vehicles left on site is available.

  • Hosts to obtain and purchase special-event insurance ($5M policy) with SeaFirst Insurance in Sidney (Mike Kissinger); the venue operators maintain commercial insurance.

  • Hosts or their caterers to obtain special-event liquor service permits;no alcohol service is provided by the event operators.

  • Hosts to obtain and contract for temporary sanitary facilities and their removal suitable for the size of event; facilities may remain on the property until Monday for weekend weddings.

  • No open outdoor fires (bonfires) are permitted; catering fuel and patio fire pits / heaters can be accommodated.

  • As COVID-19 is now a known risk, we are unable to offer refunds for weddings that must be cancelled or reduced in size due to public-health orders, but we are happy if provincial health guidelines require cancellation to reschedule your event for later in the year or the following summer, subject to availability.

  • Rental is non-refundable after event date is confirmed and contract executed; we can accommodate date changes after booking, subject to availability, up to 120-days prior to the event.

  • Hosts are responsible for any fines, legal fees, damages, or losses resulting from bylaw violations in contravention of Good Neighbour policy outlined in contract agreement.

  • Use of the bed-and-breakfast outdoor sauna and hot tub during the event is not permitted . The pool may be used only if named as a risk in the special-event insurance policy; if guests have access to the pool deck during the event, host to ensure that a certified lifeguard is present.

Resources

 

Event Permit

District of saanich special event permits

Lifeguard

Panorama Rec Center

Book a Lifeguard for your event If pool and/or deck are being used in any capacity 

Floral

Platinum floral designs

Award winning quality Arrangments

Transportation

PArty bus victoria offers multiple transportation solutions

Insurance

special-event insurance ($5M policy) with SeaFirst Insurance in Sidney (Mike Kissinger);

Catering

Truffles Catering

Beautiful and flexible options for a perfect event

Coordinator

Brink Events.

Award-wining event design agency

After-Hours 

view after hour venue options

Liquor License

Central Saanich Liquor Distribution Branch

Rentals

Victoria Party Rentals

High-quality party rental service

Acoustic Band

The Bash. Victoria musicians performing contemporary Acoustic

Portable Toilets

Super Save Portable Toilet Rentals